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South Grove Primary School

GDPR – Privacy Notice

Why we collect and use this information

We use the pupil data to:

  • support pupil learning
  • monitor and report on pupil progress
  • provide appropriate pastoral care
  • check for pupil entitlement to free school meals
  • check for Early Years pupils entitlement and claim for pupil premium
  • assess the quality of our services
  • comply with the law regarding data sharing
  • share data for statutory inspections, safeguarding and audit purposes

This information will include their personal information (such as name, unique pupil number and address), characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility), attendance information (such as sessions attended, number of absences and absence reasons), assessment information, Special Education Needs information, behavioural information and personal information about a pupil’s parents and/or other relatives (such as name, contact details and relationship to child)

If you would like to make a subject access request, please contact the school’s Data Protection Officer:

Jazz Ali :   school@southgrove.waltham.sch.uk

We are required by law to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the National Pupil Database (NPD). The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.

To find out more about the National Pupil Database (NPD), go to National pupil database user guide and supporting information

Contact details for the DfE

How to Contact the DfE

Contact DfE Online

Telephone: 0370 000 2288


If you have any question regarding this policy, please contact the Education Data Protection Officer at the LA:

 Maryline Alvis :  edposervice@walthamforest.gov.uk 

GDPR Documents